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<p>15th January 2015<br>
</p>
<p>Dear Mandated Principal<br>
</p>
<p><strong>CESA - COMPULSORY COMPLETION OF 2015 ANNUAL DECLARATION</strong></p>
<p>We would like to wish all our members a very happy and prosperous 2015 and hope you have had a restful holiday season.</p>
<p>This letter serves a first reminder to firms to complete their 2015 Annual Declaration which is compulsory and an annual requirement for membership. This is not to be confused with the CESA Bi-Annual Economic and Capacity Report (formerly the MIS) where participation of firms is voluntary.</p>
<p><strong>It is compulsory that Part 1 of the 2015 Annual Declaration is completed and submitted by 16 February 2015, giving firms an extension of time.</strong> Completion of Part 1 enables CESA to invoice firms for the current year's subscriptions and to ensure that your firm still complies with all membership requirements. You are also required to let the Directorate have a signed copy of the Declaration page, together with a copy of your firm's Professional Indemnity Certificate.</p>
<p>Please click here <a href="http://www.cesa.co.za/members/AnnualDeclaration_Part1/">http://www.cesa.co.za/members/AnnualDeclaration_Part1/</a> to begin updating the document. You will notice that the FIDIC Quality Management Compliance Checklist will also be attached to the Annual Declaration and populated with any previous information given. It is important to complete this annually to enable the firm to monitor the progress it has made. The CESA Sustainability Report Checklist: Minimum Requirements will also be attached for completion. Completion of these checklists is mandatory.</p>
<p>If you require a username and password, or would prefer a hard copy of your firm's 2014 Annual Declaration to update manually, please contact Gillian on (011) 463-2022 or <a href="mailto:gillian@cesa.co.za">gillian@cesa.co.za</a>.</p>
<p>Those firms who do not submit their Declaration will be invoiced on 2014's staff numbers, plus the annual subscription increase, plus a 20% NON-REFUNDABLE PENALTY.</p>
<p><strong>Part 2 of the Annual Declaration,</strong> which gives specific details of staff, may be delegated by yourself to someone else in the firm for <strong>completion by the end of March 2015</strong>. It is important that specific attention is given in providing us with the particulars of Principals and other professional people in your firm. Apart from the fact that we have to satisfy the Memorandum of Incorporation by confirming that Member firms meet the requirement that 50% of their Directors, Partners, etc. are professionally registered in the categories accepted by CESA, we consider it of the utmost importance for the purposes of maintaining solid relationships with your firm that we know who the people are and have their correct details. Provision is made to change, add or delete information. This information will be used to compile the annual Directory of Firms and its equivalent on the website.</p>
<p>In order to further enhance our relationship with Member firms, we request that you encourage your staff who are 35 years old or younger to register as Young Professionals on the CESA website and that you nominate a Mandated Young Professional within your firm. The future well-being of CESA rests upon our ability to mobilise the younger professionals, including those representing other professional disciplines, for our various actions and initiatives.</p>
<p>Yours sincerely</p>
<p><strong>LEFADI MAKIBINYANE<br>
CHIEF EXECUTIVE OFFICER</strong><br>
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