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<h1>The CESA Management System Declaration (MSD) for a FIDIC Project Sustainability Management System (PSM)</h1>
<h2>Element Consulting Engineers</h2>
<h3>MSD Submitted on 2023-02-28 , Score: 100.00%
</h3>
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<table border="1" cellspacing="0" cellpadding="5" width="100%" class="adecqtable">
<tr>
<td><b>No.</b></td><td><b>Ref1</b></td><td width="40%"><b>Declaration</b></td><td colspan="5"><b>Level of System Development</b></td>
</tr>
<tr><td colspan="3"><p>
Please consult the '<strong>Procedure: CESA Management System Declarations (MSDs)</strong>'
for guidance on how to complete the Management System Declaration.
<a href="https://www.cesa.co.za/uploads/20201114_-_CESA_MSD_Procedure_-_Final_draft_CC_DL_review.pdf" target="_blank">Click here</a>
to view the Procedure.
</p></td><td><b>Answer</b></td><td><b>If yes, have evidence for verification</b></td><td><b>If NA, give justification</b></td>
<td><b>Review</b></td></tr>
<tr>
<td valign="top">1</td>
<td valign="top"></td>
<td valign="top">Has your organisation been certified by an independent body to a set of internationally recognised sustainability management requirements?<br><br>
<i></i>
</td>
<td valign="top" align="center">
No </td>
<td valign="top"></td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_72" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_72" value="Y"> Verified<br>
<input type="radio" name="Verified_72" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_72" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_72" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
</tr>
<tr>
<td valign="top">1</td>
<td valign="top">1.2<br />
2.2.1<br />
2.2.2<br />
4.1.6<br />
</td>
<td valign="top">Does your company have a formal Project Sustainability Management (PSM) system / policy / plan in place?<br><br>
<i>The system / policy / plan should view the project delivery process in its entirety and should examine the economic, environmental, and social impacts the project will have on its surroundings. The system / policy / plan should ensure that the project has a long-term design viewpoint and all project implications, from the cradle to the grave (i.e. feasibility, detailed design, tender, construction, operation and decommissioning including deconstruction and rehabilitation) should be considered.<br />
<br />
<u>NOTE:</u> The system/policy/plan should be able to be applied to every single project that the organisation executes and this means that it can be applied accordingly across the various appointment stages of the project 'lifecycle' as prescribed above.This excludes non-traditional appointments such as advisory services, secondments, expert witnessing, stakeholder engagements, however it is encouraged that the applicant raises sustainability awareness throughout the non-traditional appointments. The applicant is to justify and define their non-traditional appointments.</i>
</td>
<td valign="top" align="center">
Yes </td>
<td valign="top">ECE has a generally applicable sustainability development policy in place. Project specific requirements will determine action plan if applicable.</td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_80" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_80" value="Y"> Verified<br>
<input type="radio" name="Verified_80" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_80" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_80" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
</tr>
<tr>
<td valign="top">2</td>
<td valign="top">2.2.1<br />
4.2<br />
5.0<br />
</td>
<td valign="top">Does the Project Sustainability Management (PSM) system / policy / plan explicitly address the <u>conservation</u> of energy, water and material consumption as applicable over the life of the project?<br><br>
<i>When considering <b>conservation</b>, the company can include limiting usage or replacing conventional solutions with renewable and recyclable components.</i>
</td>
<td valign="top" align="center">
Yes </td>
<td valign="top">Policy addresses the issues in general and project specific</td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_81" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_81" value="Y"> Verified<br>
<input type="radio" name="Verified_81" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_81" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_81" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
</tr>
<tr>
<td valign="top">3</td>
<td valign="top">2.2.1<br />
4.2<br />
5.0<br />
</td>
<td valign="top">Does this Project Sustainability Management (PSM) system / policy / plan explicitly address the protection of the environment, health & safety and human rights of interested parties affected by the project?<br><br>
<i>When considering <b>protection</b>, the company can include preserving or improving the existing circumstances of communities and/or ecosystems affected by the project.</i>
</td>
<td valign="top" align="center">
Yes </td>
<td valign="top">Policy addresses the items</td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_82" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_82" value="Y"> Verified<br>
<input type="radio" name="Verified_82" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_82" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_82" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
</tr>
<tr>
<td valign="top">4</td>
<td valign="top">no FIDIC ref, but good business practice</td>
<td valign="top">Does the company induct / train / communicate the importance of the Project Sustainability Management (PSM) system / policy / plan to its staff?<br><br>
<i>The company should ensure that new employees as well as existing employees are aware of the contents of the system / policy / plan. Evidence should be retained in the form of training records, minutes of meetings etc.</i>
</td>
<td valign="top" align="center">
Yes </td>
<td valign="top">All personnel are exposed to the ECE sustainability policy as available on Sharepoint; policies as a rule are introduced at induction and via electronic communication to staff</td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_83" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_83" value="Y"> Verified<br>
<input type="radio" name="Verified_83" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_83" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_83" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
</tr>
<tr>
<td valign="top">5</td>
<td valign="top">3.3<br />
4.1.1<br />
4.1.5<br />
</td>
<td valign="top">Stage 1 Inception - Does the company consult with the project team and other diverse consultants (if required) regarding the sustainability strategy which forms the basis for sustainability and resilience planning for the project?<br><br>
<i>This consultation should identify opportunities for sustainability improvements thereby allowing early key decisions that have a major impact on the sustainability outcome to be documented. Opportunities can include implications for different development site locations, identification of impacts (positive and negative), effects of change (e.g. climate change and other forms of contamination), assessment of current and future vulnerabilities (e.g. increasing scarcity of non-regenerating materials) and corresponding steps to improve resilience.<br />
<br />
(Note: the evidence is not required to be submitted with the MSD but should be readily available upon request)</i>
</td>
<td valign="top" align="center">
Yes </td>
<td valign="top">Where relevant; Project Specific. Most projects include Environmental approval and this is assessed at inception. Some projects, especially building projects require conformity to Green Building Counsel requirements. Empowerment impact assessments for certain projects are also done to determine what impact the project will have on the community, etc</td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_84" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_84" value="Y"> Verified<br>
<input type="radio" name="Verified_84" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_84" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_84" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
</tr>
<tr>
<td valign="top">6</td>
<td valign="top">2.2.2<br />
4.1.1<br />
4.1.3<br />
4.1.4<br />
</td>
<td valign="top">Stage 2 Concept & Viability - Does the company establish sustainability design objectives / targets which address the conservation of energy, water and material consumption and the protection of the environment, health & safety and human rights of interested parties affected by the project, along with indicators for measuring the achievement of these objectives?<br><br>
<i>Objectives should be established in consultation with relevant stakeholders as identified in the planning phase of the project. Objectives should consider project type and location and indicators should measure achievement against other projects/benchmarks. Sustainability objectives must be documented and tracked to demonstrate, to relevant stakeholders, the level of success in achievement of these objectives.<br />
<br />
<b>Examples of objectives and indicators:</b><br />
<br />
- <u>Energy</u> - minimise the use of energy through efficient but effective design, consider renewable energy and energy sources with no carbon emissions, assess availability and affordability, consider impacts on other sustainability issues (e.g. greenhouse gas emissions), allow for the measurement of consumption to assist in behavioural changes. <br />
Example: % energy savings.<br />
- <u>Water</u> - minimise net water use and avoid water losses, consider recycling / harvesting / use of grey water, assess availability and affordability, allow for the measurement of consumption to assist in behavioural changes. <br />
Example: % water savings.<br />
- <u>Materials</u> - minimise use of non-renewable materials and consider recyclability of materials, source renewable / recycled / durable materials, use of low embodied carbon materials, minimise and dispose of waste safely.<br />
Example: Waste diversion %<br />
- <u>Environment</u> - preserve the environment and consider physical, chemical, biological and ecological factors, identify required authorisations and incorporate requirements and mitigation measures into the project life cycle.<br />
Example: Follow the project EMP<br />
- <u>Health and Safety</u> - preserve and improve the health and safety of the workforce, community and users of the project, incorporate health and safety specifications and requirements into the project life cycle.<br />
Example: Follow the health and safety risk protocols <br />
- <u>Human Rights</u> - preserve human rights specific to project development and measure impacts on food, shelter, law, culture and development, considering substitutions or compensations where impacts cannot be avoided.<br />
Example: Follow project EMP, public participation, etc.</i>
</td>
<td valign="top" align="center">
Yes </td>
<td valign="top">The Standard Operational Procedure of Element specifies that the designer must ensure compliance with the National Environmental Management Act (NEMA) and the Construction Regulations. Therefore an Environmental Consultant and Health and Safety Consultant are appointed to investigate the impact of a project on the environment and on the health and safety of the public and construction workers. Items identified during Stage 1 dealing with sustainability are further developed and investigated during this stage. THe use of energy efficient construction methods, alternative energy sources especially in building projects are investigated and discussed with the Client. The recycling/re-use of water is investigated and the impact of this on stormwater systems are investigated.</td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_85" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_85" value="Y"> Verified<br>
<input type="radio" name="Verified_85" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_85" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_85" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
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<tr>
<td valign="top">7</td>
<td valign="top">4.1.1</td>
<td valign="top">Stage 3 Design Development - Does the company verify that the sustainability design objectives (if applicable), established during Concept and Viability, are incorporated into the design?<br><br>
<i>Verification must be documented during a review process and the verification should refer back to the objectives to assess constructability, operability, and de-constructability. At this stage, the Designers Occupational Health and Safety Risk Assessment, as required by the Construction regulations, can also be documented.</i>
</td>
<td valign="top" align="center">
Yes </td>
<td valign="top">The appointed Environmental Consultant must ensure compliance with environmental approval process in terms of the National Environmental Management Act, (NEMA). The environmental approval process can either be in the form of a Basic Assessment Report (BAR) or Scoping and Environmental Impact Reporting (SEIR). From the environmental approval process, an Environmental Management Plan is developed to minimise the impact of the project on the environment.
The design is developed in detail, taking into consideration sustainability requirements such as energy efficient construction methods, harvesting of rainwater and stormwater for re-use, purification of stormwater on site to minimise the impact on down-stream watercourses.
The H&S Consultant in cooperation with the designer identify H&S risks and methods to minimise the risks. A project specific H&S specification.
</td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_86" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_86" value="Y"> Verified<br>
<input type="radio" name="Verified_86" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_86" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_86" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
</tr>
<tr>
<td valign="top">8</td>
<td valign="top">4.1.1<br />
4.1.7<br />
</td>
<td valign="top">Stage 4 & 5 Documentation, Procurement, Contract Administration and Construction - Does the company ensure that the contractor / sub-contractor on the project is aware of the sustainability objectives during the construction stage?<br><br>
<i>The contractor / sub-contractor has an effect on the short-term sustainability of the site with regard to material selection and delivery, energy and water usage, emission of dust, noise and light pollution, community health and safety etc. The company can assist the client / similar body by ensuring that the sustainability objectives / requirements are included in the tender and contract documentation.</i>
</td>
<td valign="top" align="center">
Yes </td>
<td valign="top">The Environmental Management Plan and the project specific H&S specifications are included in the tender documentation. During the tender briefing meetings, the content of the EMP and H&S specifications are highlighted to tenderers and they are informed that audits will be done during the construction stage to verify compliance with the EMP and H&S specifications.
The specifications dealing with energy efficiency, water usage, purification of stormwater are included in the project specifications.
</td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_87" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_87" value="Y"> Verified<br>
<input type="radio" name="Verified_87" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_87" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_87" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
</tr>
<tr>
<td valign="top">9</td>
<td valign="top">4.1.1<br />
4.1.7<br />
</td>
<td valign="top">Stage 6 Project Close - Does the company ensure that once the project is completed and commissioned that the operating staff of the owner are made aware of the objectives of the sustainability system if required in order that performance of the system may be monitored?<br><br>
<i>The company must ensure that all certification and / or performance objectives are obtained from relevant statutory or regulatory bodies / similar and are issued to the owner and operating staff. This will allow the owner and operating staff to continually monitor the performance of sustainability objectives during operations to ensure compliance going forward.</i>
</td>
<td valign="top" align="center">
Yes </td>
<td valign="top">Compliance with the EMP and the H&S specifications are monitored during the construction period. Audit reports are prepared by the Environmental Control Offices and the H&S Agent. Any non-compliance is listed and the Contractor must remedy the non-compliance within the specified time.</td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_88" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_88" value="Y"> Verified<br>
<input type="radio" name="Verified_88" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_88" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_88" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
</tr>
<tr>
<td valign="top">10</td>
<td valign="top">4.1.1<br />
4.1.7<br />
</td>
<td valign="top">Stage 6 Project Close - Does the company ensure operating; maintenance and de-commissioning information includes the sustainability objectives and indicators as set out at the start of the project, if required?<br><br>
<i>This information must be formally communicated to the owner and operating staff. This information will ensure that during phases of maintenance, upgrades, renovations and de-commissioning that the original intentions for sustainability are maintained. </i>
</td>
<td valign="top" align="center">
Yes </td>
<td valign="top">Where applicable, especially on building projects, the operation of energy efficient equipment is discussed and workshopped with the Client’s maintenance personnel. Operation and maintenance aspects are included in O&M manuals which are issued on commissioning / completion of the project; Where applicable, all aspects of the project dealing with sustainability is included in the O&M manuals, issued to the Client.</td>
<td valign="top"></td>
<td>
<input type="radio" name="Verified_89" value=""> Verification in progress / pending<br>
<input type="radio" name="Verified_89" value="Y"> Verified<br>
<input type="radio" name="Verified_89" value="C"> Verified With Comments<br>
<input type="radio" name="Verified_89" value="N"> Not Verified - evidence could not be demonstrated<br>
<textarea name="Comments_89" placeholder="Comments" rows="10" cols="40"></textarea>
</td>
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<tr>
<td colspan="3" valign="top">Name of competent person completing the MSD<br><br>
<i>Member firms must ensure that the sustainability declaration is completed by the relevant functional head / manager for sustainability or similar competent person. Member firms must ensure that this competent person, is available at the verification review, if such is requested by CESA. During the verification review, the competent person will be asked to present evidence or justification to verify each declaration made on the MSD.</i></td>
<td colspan="5" valign="top">
Johan van Schalkwyk </td>
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