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<h1>The CESA Management System Declaration (MSD) for a FIDIC Project Sustainability Management System (PSM)</h1>
<h2>AFI Consult (Pty) Ltd</h2>
<h3>Completed on 2021-02-05 , Score: 100.00%
</h3>
<table border="1" cellspacing="0" cellpadding="5" width="100%" class="adecqtable">
<tr><td><b>No.</b></td><td><b>Ref1</b></td><td width="40%"><b>Declaration</b></td><td colspan="5"><b>Level of System Development</b></td></tr>
<tr><td colspan="3"><p>
Please consult the '<strong>Procedure: CESA Management System Declarations (MSDs)</strong>'
for guidance on how to complete the Management System Declaration.
<a href="https://www.cesa.co.za/uploads/20201114_-_CESA_MSD_Procedure_-_Final_draft_CC_DL_review.pdf" target="_blank">Click here</a>
to view the Procedure.
</p></td><td><b>Answer</b></td><td><b>If yes, have evidence for verification</b></td><td><b>If NA, give justification</b></td></tr>
<tr><td valign="top">1</td><td valign="top"></td>
<td valign="top">Has your organisation been certified by an independent body to a set of internationally recognised sustainability management requirements?<br><br>
<i></i></td>
<td valign="top" align="center" style='background-color:red;color:white'>
No</td>
<td valign="top"></td>
<td valign="top"></td>
</tr>
<tr><td valign="top">2</td><td valign="top"></td>
<td valign="top">Certificate File<br><br>
<i></i></td>
<td valign="top" align="center">
</td>
<td valign="top"></td>
<td valign="top"></td>
</tr>
<tr><td valign="top">3</td><td valign="top"></td>
<td valign="top">Name of international requirements or standard<br><br>
<i></i></td>
<td valign="top" align="center">
</td>
<td valign="top"></td>
<td valign="top"></td>
</tr>
<tr><td valign="top">4</td><td valign="top"></td>
<td valign="top">Name of independent certification body<br><br>
<i></i></td>
<td valign="top" align="center">
</td>
<td valign="top"></td>
<td valign="top"></td>
</tr>
<tr><td valign="top">5</td><td valign="top"></td>
<td valign="top">Certificate Registration Number<br><br>
<i></i></td>
<td valign="top" align="center">
</td>
<td valign="top"></td>
<td valign="top"></td>
</tr>
<tr><td valign="top">6</td><td valign="top"></td>
<td valign="top">Validity from<br><br>
<i></i></td>
<td valign="top" align="center">
</td>
<td valign="top"></td>
<td valign="top"></td>
</tr>
<tr><td valign="top">7</td><td valign="top"></td>
<td valign="top">Validity to<br><br>
<i></i></td>
<td valign="top" align="center">
</td>
<td valign="top"></td>
<td valign="top"></td>
</tr>
<tr><td valign="top">8</td><td valign="top"></td>
<td valign="top">Date of first certification<br><br>
<i></i></td>
<td valign="top" align="center">
</td>
<td valign="top"></td>
<td valign="top"></td>
</tr>
<tr><td valign="top">1</td><td valign="top">1.2<br />
2.2.1<br />
2.2.2<br />
4.1.6<br />
</td>
<td valign="top">Does your company have a formal Project Sustainability Management (PSM) system / policy / plan in place?<br><br>
<i>The system / policy / plan should view the project delivery process in its entirety and should examine the economic, environmental, and social impacts the project will have on its surroundings. The system / policy / plan should ensure that the project has a long-term design viewpoint and all project implications, from the cradle to the grave (i.e. feasibility, detailed design, tender, construction, operation and decommissioning including deconstruction and rehabilitation) should be considered.</i></td>
<td valign="top" align="center">
NA</td>
<td valign="top"></td>
<td valign="top">Very small company and all projects are hands-on at management level.</td>
</tr>
<tr><td valign="top">2</td><td valign="top">2.2.1<br />
4.2<br />
5.0<br />
</td>
<td valign="top">Does this Project Sustainability Management (PSM) system / policy / plan explicitly address the conservations of energy, water and material consumption over the life of the project?<br><br>
<i>When considering conservation, the company can include limiting usage or replacing conventional solutions with renewable and recyclable components. When considering protection, the company can include preserving or improving the existing circumstances of communities affected by the project.</i></td>
<td valign="top" align="center">
NA</td>
<td valign="top"></td>
<td valign="top">Very small company and all projects are hands-on at management level.</td>
</tr>
<tr><td valign="top">3</td><td valign="top">2.2.1<br />
4.2<br />
5.0<br />
</td>
<td valign="top">Does this Project Sustainability Management (PSM) system / policy / plan explicitly address the protection of the environment, health & safety and human rights of interested parties affected by the project?<br><br>
<i>When considering conservation, the company can include limiting usage or replacing conventional solutions with renewable and recyclable components. When considering protection, the company can include preserving or improving the existing circumstances of communities and/or ecosystems affected by the project.</i></td>
<td valign="top" align="center">
NA</td>
<td valign="top">we have a policy</td>
<td valign="top">Very small company and all projects are hands-on at management level.</td>
</tr>
<tr><td valign="top">4</td><td valign="top"></td>
<td valign="top">Does the company induct / train / communicate the importance of the project sustainability management system / policy / plan to its staff?<br><br>
<i>The company should ensure that new employees as well as existing employees are aware of the contents of the system / policy / plan. Evidence should be retained in the form of training records, minutes of meetings etc.</i></td>
<td valign="top" align="center">
Yes</td>
<td valign="top">New staff is subject to induction of company policies and operational aspects. Follow-up is done on as needed basis.</td>
<td valign="top"></td>
</tr>
<tr><td valign="top">5</td><td valign="top">3.3<br />
4.1.1<br />
4.1.5<br />
</td>
<td valign="top">Stage 1 Inception - Does the company consult with the project team and other diverse consultants (if required) regarding the sustainability strategy which forms the basis for sustainability and resilience planning for the project?<br><br>
<i>This consultation should identify opportunities for sustainability improvements thereby allowing early key decisions that have a major impact on the sustainability outcome to be documented. Opportunities can include implications for different development site locations, identification of impacts (positive and negative), effects of change (e.g. climate change and other forms of contamination), assessment of current and future vulnerabilities (e.g. increasing scarcity of non-regenerating materials) and corresponding steps to improve resilience.</i></td>
<td valign="top" align="center">
Yes</td>
<td valign="top">Sustainability and environmental protection is engraved in each project development team member.</td>
<td valign="top"></td>
</tr>
<tr><td valign="top">6</td><td valign="top">2.2.2<br />
4.1.1<br />
4.1.3<br />
4.1.4<br />
</td>
<td valign="top">Stage 2 Concept & Viability - Does the company establish sustainability design objectives / targets which address the conservation of energy, water and material consumption and the protection of the environment, health & safety and human rights of interested parties affected by the project, along with indicators for measuring the achievement of these objectives?<br><br>
<i>Objectives should be established in consultation with relevant stakeholders as identified in the planning phase of the project. Objectives should consider project type and location and indicators should measure achievement against other projects/benchmarks (e.g. % improvement over normal practice). Sustainability objectives must be documented and tracked to demonstrate, to relevant stakeholders, the level of success in achievement of these objectives.<br />
<br />
Examples of objectives and indicators: <br />
<br />
Energy - minimise the use of energy through efficient but effective design, consider renewable energy and energy sources with no carbon emissions, assess availability and affordability, consider impacts on other sustainability issues (e.g. greenhouse gas emissions), allow for the measurement of consumption to assist in behavioural changes.<br />
Water - minimise net water use and avoid water losses, consider recycling / harvesting / use of grey water, assess availability and affordability, allow for the measurement of consumption to assist in behavioural changes. <br />
Materials - minimise use of non-renewable materials and consider recyclability of materials, source renewable / recycled / durable materials, use of low embodied carbon materials, minimise and dispose of waste safely.<br />
Environment - preserve the environment and consider physical, chemical, biological and ecological factors, identify required authorisations and incorporate requirements and mitigation measures into the project life cycle.<br />
Health and Safety - preserve and improve the health and safety of the workforce, community and users of the project, incorporate health and safety specifications and requirements into the project life cycle.<br />
Human Rights - preserve human rights specific to project development and measure impacts on food, shelter, law, culture and development, considering substitutions or compensations where impacts cannot be avoided.<br />
</i></td>
<td valign="top" align="center">
Yes</td>
<td valign="top">Environmental and sustainability aspects form part of each project. The importance is managed by doing a review with this in mind as part of the internal quality processes.</td>
<td valign="top"></td>
</tr>
<tr><td valign="top">7</td><td valign="top">4.1.1</td>
<td valign="top">Stage 3 Design Development - Does the company verify that the sustainability design objectives, established during Concept and Viability, are incorporated into the design?<br><br>
<i>Verification must be documented during a review process and the verification should refer back to the objectives to assess constructability, operability, and de-constructability. At this stage, the Designers Occupational Health and Safety Risk Assessment, as required by the Construction regulations, can also be documented.</i></td>
<td valign="top" align="center">
Yes</td>
<td valign="top">The check of addressing all prior documented aspects are part of the review process at each stage.</td>
<td valign="top"></td>
</tr>
<tr><td valign="top">8</td><td valign="top">4.1.1<br />
4.1.7<br />
</td>
<td valign="top">Stage 4 & 5 Documentation, Procurement, Contract Administration and Construction - Does the company ensure that the contractor / sub-contractor on the project is aware of the sustainability objectives during the construction stage?<br><br>
<i>The contractor / sub-contractor has an effect on the short-term sustainability of the site with regard to material selection and delivery, energy and water usage, emission of dust, noise and light pollution, community health and safety etc. The company can assist the client / similar body by ensuring that the sustainability objectives / requirements are included in the tender and contract documentation.</i></td>
<td valign="top" align="center">
Yes</td>
<td valign="top">Environmental- & H&S Audits are conducted on all sites and is part of the contract documentation.</td>
<td valign="top"></td>
</tr>
<tr><td valign="top">9</td><td valign="top">4.1.1<br />
4.1.7<br />
</td>
<td valign="top">Stage 6 Project Close - Does the company ensure that once the project is completed and commissioned that the operating staff of the owner are made aware of the objectives of the sustainability system in order that performance of the system may be monitored?<br><br>
<i>The company must ensure that all certification and / or performance objectives are obtained from relevant statutory or regulatory bodies / similar and are issued to the owner and operating staff. This will allow the owner and operating staff to continually monitor the performance of sustainability objectives during operations to ensure compliance going forward.</i></td>
<td valign="top" align="center">
Yes</td>
<td valign="top">O&M manuals are developed where relevant. The sustainability issue is addressed as a standard part f the documents.</td>
<td valign="top"></td>
</tr>
<tr><td valign="top">10</td><td valign="top">4.1.1<br />
4.1.7<br />
</td>
<td valign="top">Stage 6 Project Close - Does the company ensure operating; maintenance and de-commissioning information includes the sustainability objectives and indicators as set out at the start of the project?<br><br>
<i>This information must be formally communicated to the owner and operating staff. This information will ensure that during phases of maintenance, upgrades, renovations and de-commissioning that the original intentions for sustainability are maintained. </i></td>
<td valign="top" align="center">
Yes</td>
<td valign="top">O&M manuals are developed where relevant. The sustainability issue is addressed as a standard part f the documents.</td>
<td valign="top"></td>
</tr>
<tr>
<td colspan="3" valign="top">Name of competent person completing the MSD<br><br>
<i>Member firms must ensure that the sustainability declaration is completed by the relevant functional head / manager for sustainability or similar competent person. Member firms must ensure that this competent person, is available at the verification review, if such is requested by CESA. During the verification review, the competent person will be asked to present evidence or justification to verify each declaration made on the MSD.</i></td>
<td colspan="5" valign="top">
Banie Lundie</td>
</tr>
</table>
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